September 2-4, 2025 | Castello de la Plana, Spain

Conference Program

Discover our comprehensive 3-day program featuring expert keynotes, technical sessions, policy workshops, and networking opportunities designed to shape the future of AI in society.

7
Technical Sessions
3
Expert Keynotes
2
Working Groups
30+
Government Officials
Day 1 - Monday, September 2, 2025

Registration & Opening Ceremony

Welcome participants, set the foundation, and begin our journey into AI governance and policy development

Schedule Overview

08:00 - 09:30
Registration
09:30 - 10:30
Opening
11:00 - 12:00
Keynote
13:30 - 15:00
Session 1

Registration & Welcome Coffee

08:00 - 09:30 AM
Main Lobby & Conference Hall Foyer
90 minutes

Start your conference experience with participant check-in, badge collection, and networking over a welcome breakfast. Receive your conference materials and connect with fellow attendees in a relaxed atmosphere.

What's Included:

  • • Conference badge and welcome materials
  • • Welcome breakfast and networking coffee
  • • Program booklets and resource guides
  • • Meet the organizing committee

Opening Ceremony & Welcome Address

09:30 - 10:30 AM
Main Auditorium
60 minutes

Official conference opening with welcome remarks from AI Tech Society leadership and distinguished government officials, setting the stage for three days of intensive collaboration.

Featured Speakers:

  • • Conference Director, AI Tech Society
  • • Minister of Digital Transformation (Spain)
  • • EU Digital Policy Representative

Key Topics:

  • • Conference objectives and expectations
  • • Spain's AI strategy overview
  • • European AI governance landscape

Keynote: "The Future of AI in European Governance"

11:00 - 12:00 PM
Main Auditorium
60 minutes

A comprehensive overview of AI's transformative role in European public administration, citizen services, and democratic governance in the digital age.

Dr. Elena Rodriguez

EU AI Policy Director

Leading expert in European AI governance with over 15 years of experience in digital transformation and public policy development.

AI Strategy
Regulatory Framework
Citizen Impact

Session 1: "Understanding the EU AI Act"

13:30 - 15:00 PM
Main Auditorium
90 minutes

Deep dive into the European Union's groundbreaking AI Act, exploring compliance requirements, implementation timelines, and practical strategies for government institutions.

Panel Discussion

Legal Affairs Director (Moderator)
EU Compliance Expert
Government Legal Advisor
Technology Policy Analyst

Key Learning Outcomes

  • • Comprehensive understanding of AI Act requirements
  • • Risk assessment and classification frameworks
  • • Compliance timelines and implementation phases
  • • Practical compliance strategies for government
  • • Q&A with industry experts
Day 2 - Tuesday, September 3, 2025

Technical Sessions & Workshops

Deep-dive into AI applications, ethics, and practical implementation strategies through interactive sessions and hands-on workshops

Session 2: "AI Ethics & Privacy in Government"

09:00 - 10:30 AM

Exploring ethical frameworks, data protection, and privacy considerations when implementing AI in public sector operations.

Privacy Commissioner
Moderator
Ethics Board
Panel Experts
Main Auditorium • 90 minutes

Parallel Sessions (11:00 - 12:30 PM)

Session 3A: "Smart Cities & AI Infrastructure"

Room A - Innovation Hall

Practical applications of AI in urban planning, transportation systems, and public infrastructure optimization.

Target: Urban planners, Infrastructure managers • Capacity: 80

Session 3B: "AI in Healthcare & Social Services"

Room B - Technology Center

Implementing AI solutions to improve healthcare delivery, social welfare systems, and citizen services.

Target: Health officials, Social services directors • Capacity: 80

Keynote: "AI Implementation Roadmap for Government"

14:00 - 15:00 PM

Strategic framework for implementing AI solutions in government institutions, including timeline, resources, and change management.

Prof. Miguel Santos
Digital Transformation Institute
Implementation Strategy
Practical roadmap for AI adoption in government

Session 4: "Digital Literacy & Education"

15:00 - 16:30 PM

Strategies for transforming educational systems and promoting digital literacy to prepare citizens for an AI-enhanced society.

Session Components

Education Ministry presentation
University rectors panel
Training directors workshop
Interactive Q&A session

Key Topics

  • Digital skills curriculum development
  • AI literacy for public servants
  • Citizen education programs
  • Training infrastructure requirements
  • Cross-sector collaboration models

Evening Reception & Networking

16:30 - 18:00 PM

Cocktail reception with informal networking, live music, and continuation of technical discussions in a relaxed atmosphere.

Day 2 Highlights & Takeaways

Ethics Framework

Comprehensive understanding of AI ethics in government

Smart Solutions

Practical AI applications for cities and healthcare

Implementation

Strategic roadmap for AI adoption

Education

Digital literacy strategies for society

Day 3 - Wednesday, September 4, 2025

Policy Discussions & Action Planning

Collaborative policy development, strategic planning, and concrete commitments for the future of AI in government

Keynote: "Building AI-Ready Government Organizations"

09:30 - 10:30 AM

Organizational transformation strategies, change management, and building internal AI capabilities within government institutions.

Dr. Carmen Vega
Government Innovation Lab
Organizational Change
AI Capabilities

Policy Working Groups

Collaborative sessions where participants work together to develop practical solutions and actionable policies

11:00 - 12:30 PM • Parallel Sessions

Working Group A

"Regulatory Framework Development"

Collaborative development of AI governance frameworks, compliance protocols, and regulatory standards for Spanish institutions.

Focus Areas
  • • AI governance framework design
  • • Compliance monitoring systems
  • • Risk assessment protocols
  • • Legal accountability measures
Participants
Policy makers, Legal experts, Compliance officers
Room A - Innovation Hall

Working Group B

"Implementation Strategy & Roadmap"

Creating practical implementation timelines, resource allocation plans, and pilot project strategies.

Focus Areas
  • • Implementation timelines
  • • Resource allocation planning
  • • Pilot project design
  • • Performance metrics
Participants
Department heads, IT Directors, Project managers
Room B - Technology Center

Working Group Presentations & Action Plans

13:30 - 14:45 PM

Each working group presents their findings, recommendations, and proposed action plans to all attendees, fostering collaborative feedback and refinement.

Presentation Format

A
Group A Presentation
15 minutes + 5 minutes Q&A
B
Group B Presentation
15 minutes + 5 minutes Q&A
Open Discussion
35 minutes collaborative feedback

Expected Deliverables

  • Comprehensive policy recommendations
  • Implementation timeline with milestones
  • Resource requirements assessment
  • Risk mitigation strategies
  • Success metrics and KPIs

Commitment & Partnership Agreements

14:45 - 15:30 PM

Formal commitment ceremonies, partnership agreement signings, and establishment of ongoing collaboration frameworks.

MOU Signings

Memorandums of Understanding between institutions

Working Group Commitments

Ongoing collaboration agreements and responsibilities

Follow-up Schedules

Timeline for implementation and progress reviews

Closing Ceremony & Next Steps

15:30 - 16:15 PM

Conference summary, key achievements, thank you remarks, and announcement of next year's conference details.

Closing Speakers

Conference Director, AI Tech Society
Key Government Officials
AI Tech Society Leadership

Conference Achievements

  • Policy framework development
  • Partnership network establishment
  • Implementation roadmap creation
  • Knowledge sharing and capacity building

Farewell Reception

16:15 - 17:00 PM

Final farewell with light refreshments, photo opportunities, and personal goodbyes as the conference concludes. Exchange contacts and finalize collaboration plans.

Main Lobby & Conference Hall Foyer

Expected Conference Impact

Policy Framework

Collaborative AI governance guidelines and regulatory roadmaps for Spanish institutions

Partnership Network

Ongoing collaboration agreements and professional connections across sectors

Implementation Roadmap

Practical next steps and timelines for AI adoption in government